Minutes of Grampian Region AGM
Date: 13th November 2003
Venue: The Old Mill Inn
Maryculter
South Deeside Road
Aberdeen
Time: 19:30 hrs

Attendees:
Tom Taylor, Jim Stalker, Thomas McPherson, Magne Normann, Derek Smith, Ronnie Johnstone, Derek Cruden, John and Kim Clarke Sandy Clark, Jim Stark and Arjen Rolf

Agenda

2003 Report and Events

Apologies for not being able to attend the AGM were received from Jim Wiseman, Roy Burnett and Richard Marsh.

Tom reported that he had met with Graham Searle and Nigel Thorley at the Classic Car Show at the NEC Centre, Birmingham on 09 November 2003.

Graham agreed that he would be able to organise for the JEC Raffle Car to come to Drum next year. Date to be confirmed with Graham. Also discussed was the possibility of Graham or Nigel to give a talk or presentation on the History of Jaguar or any aspect within that. Nigel would be able to talk about specific models or Racing. Graham has recommended the History of Jaguar, which is about 2 ½ hours long (with a break). This would be one to invite Rossleigh Jaguar to or others interested in car histories.

Graham would be able to talk about the history of the JEC Club, which is again about 2 hours with questions. He has also developed a PowerPoint presentation on the club's Jaguar memorabilia, which is about an hour long.

Tom agreed to make arrangements with Graham and Nigel for this to be included in our 2004 events calendar

Drum Article for the JEC Magazine has been submitted to Nigel Thorley who informed me it would appear in the January 2004 issue.

Date for Drum 2004 - This has been set for Sunday, 01 August 2004 (in order to avoid the Alford Motorvation event on 25 July 2004. Celidh will be held on Friday, 30 July 2004 (as a result of availability of the Tor na Coille Hotel).

Technical Evening - Final arrangements for the Technical Evening have been made for Saturday, 22 November from 1200 noon until 2.00 pm at Salvesen Tower, Blaikies Quay, Aberdeen. This will take the theme of an E-type restoration project by Magne Normann and Tom Taylor.

The 2003 Xmas Party has been booked at Kippie Lodge for Friday, 12 December and we have 14 members attending.

Derek Cruden agreed to arrange for gifts to be available for the Xmas Party.

SVVF Communications - Lachlan Gray has been in touch regarding our membership of this Group and they have been advised of our Drum date for their magazine due to be published soon.

Treasurers Report

Derek Cruden reported on the Income and Expenditure Accounts for this year to the 31st October 2003, which were audited by Grampian Accounting in Aberdeen.

The details of this report have been attached to these minutes and he was pleased to report that the club had a balance of £1063.35 for the year.

Tom Taylor presented Derek with a cheque for £25 which was received from the company that borrowed the matting after Drum in 2002. This was given as compensation for the use of the matting which was cut up into several pieces.

Election of New Committee

In line with our constitution the 2003 Committee stood down and the following members were elected:

Regional Rep, Secretary and Chairman - Tom Taylor
Tom offered to make himself available for the Regional Rep, Secretary and Chairman for the Grampian Region. Sandy Clark approved this proposal and this was seconded by John Clarke.

Treasurer & Administration Secretary - Ronnie Johnstone
Derek Cruden requested that he stand down as Treasurer and Ronnie Johnstone offered to take on this role. This was approved by Tom Taylor and seconded by Derek Cruden.

Registrar and Photographer - Jim Stalker
Jim Stalker offered to stand again as Registrar and Photographer. Tom Taylor approved this and was seconded by Derek Cruden.

Social Secretary - Isobel Stalker
In her absence, Jim Stalker proposed that Isobel Stalker would continue in her role for the club. This was agreed by Tom Taylor.

Asset / Logistics Coordinators - Jim Wiseman & Thomas McPherson
Thomas McPherson agreed to take on this role with Jim Wiseman. This was accepted by Jim Stalker and seconded by Tom Taylor. Jim Wiseman had previously offered his services on the committee for 2004.

Events Co-ordinator - Derek Smith
Derek Smith offered his services for this role and this was accepted by Tom Taylor and seconded by Derek Cruden.

Committee Members - Derek Cruden, Sandy Clark, John and Kim Clarke
Derek Cruden, Sandy Clark and John / Kim Clarke all agreed to be Committee Members and this was accepted by Tom Taylor.

An activities list for each position will be submitted to each member in order that individual duties can be reviewed.

Monthly Venues / Events for 2004

A great deal of discussion took place regarding the Venues for our monthly events. It was agreed that like 2003 the monthly meetings should rotate within the following Venues:

The following events were discussed for 2004:

Tom Taylor agreed to compile a draft 2004 events calendar for discussion and agreement at the first meeting of our new committee to be held second Thursday in February 2004.

Arjen Rolf agreed to draft a questionnaire for circulating to our members in order to determine what type of event they would be interested in attending.

Derek Smith agreed to look into proposals for weekend events for our club members.

It was suggested that Tom Taylor should write to Graham Searle with a request that Grampian Region should host the Scottish Jaguar Day at Drum Castle for 2004.

AOB

Derek Smith requested a copy of the Club Register to enable him to make contact with all members of Grampian Region. Jim Stalker agreed he would update the Register and issue copies of the updated version to all.

Date Of Next Meeting

Tom advised members that there will be no further meeting this year and that the first meeting of the new committee will take place on Thursday, 12 February 2004 at The Old Mill Inn, Maryculter.

Tom Taylor
Regional Rep
JEC Grampian Region